Please note, that only one organization will be selected to fundraise at the event, with applications limited to one per year. The organization must sell food, provide all supplies and equipment, handle setup and cleanup, and ensure enough volunteers are available. A cash box and credit card readers must be supplied, and both cash and credit payments must be accepted. A Wi-Fi hotspot will be provided, and there is no participation fee. Food must be affordably priced for families, and other items (e.g., merchandise or candy) may be sold if included in the fundraising details. Compliance with food safety rules and licensing is required. Only Oak Creek-based organizations are eligible. The event will be rescheduled in case of inclement weather, and the organization must be available on both the event day and its rain backup date. A no-call/no-show will prevent future participation. If unable to attend, 24-hour notice is required by calling 414-766-7905 or emailing pnevarez@oakcreekwi.gov.

A Celebrations Commission representative will confirm when application is received and in the review process. Pictures, social media pages, and website links are encouraged with application submission. Applications will be accepted until Saturday, May 10. All approved applications will go into a lottery system and the organization will be selected by lottery draw. Only ONE application per organization will be accepted.

EVENT SET-UP:

• Organizations can begin setup on Thursday, July 3. To access the pavilion, a key must be picked up from the Oak Creek Library’s second-floor reference desk. The key will be available for pickup on Thursday, July 3, between 9:00 a.m. and 4:00 p.m.
• Organization agrees to stay open for full event hours, NO EARLY BREAKDOWNS. Event hours 4:00 p.m.-until fireworks begin.
• Organization shall be confined to the Lake Vista Pavilion and shall not pose a physical, visual, or auditory obstruction.
• Event management is not responsible for loss or theft.

EVENT TEARDOWN:

• Tear down will take place immediately following the event.
• Organization will need to have the pavilion cleaned up and all supplies removed no later than 11:00 p.m. on Friday, July 4th. Keys will need to be returned the Oak Creek Library book drop no later than 9:00 a.m. on Saturday, July 5th.